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Preparing your documents

Because Captricity’s magic lies in transcribing visual data, all documents must be saved and uploaded in one of the following formats: GIF, JPEG, PNG, TIFF, PDF. PNG files are optimal.

When saving files, make sure that either:

  1. Each completed form is saved as an individual document, or
  2. Each page is saved as an individual document

If you have one large document that contains all of the completed forms, there are some easy ways to break it up into individual files. Learn more about that here.

For example, a two-page form should look like this:

Formpg1

Formpg1.png

Formpg2

Formpg2.png

Your original blank form

Start with a clean, blank copy of your form saved in PNG, PDF, JPG, GIF, or TIFF format. Having a blank form, rather than one that’s already filled out, is necessary for creating an accurate template of the form. (And that means accurate results.)

If you already have the form saved on your computer in Microsoft Word, Microsoft Excel, CSPro, CASES, or Adobe PageMaker, you can print it to a PDF file.

If you only have a paper copy of your original form,you can either scan or take a photo of it (one page at a time). See How to Create Image Files.

Important note: If you have multiple versions of the form, be sure to upload the version that matches all of your completed forms. If the fields on the forms do not match, your information can’t be properly transcribed.

If your completed forms are even slightly different versions of the same master form, upload them as different jobs on Captricity, matched with the appropriate master form.

The completed forms you want digitized

In addition to your original blank form, you will also upload all of your completed forms as PDFs or image files. See How to Create Image Files.

If you already have your documents converted to image files, great. But please still take a look to see how well your files  match our guidelines.

Getting Started checklist:

  • Supported web browser (Mozilla Firefox 8+ or Google Chrome 15+)
  • Broadband Internet connection (not required but it will save you time!)
  • Clean, blank copy of your original form
  • Image files of your blank original form and completed forms organized in a single folder on your computer
  • A block of time

See Frequently Asked Questions: